How much does Filevine cost?

Filevine costs about $80 to $200 per user a month. What changes your price is below.

Filevine is case management software built for law firms, with deep roots in personal injury work. It does not publish prices. Public estimates put small firms at about $80 to $120 per user a month, and mid size firms at about $100 to $200 with advanced modules. Onboarding usually costs $1,000 to $10,000 or more, paid once.

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A fair price is $4,800 to $7,200.

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Low$6,000High

Your estimateUS average

$4,800to$7,200

Middle of the range: $6,000

$0$4,860$9,720

Normal range Middle

What you are paying for

5 usersSmall firm. US range for this job.$4,800 to $7,200

Every year after the firstYear.Base price

US priceSoftware is priced the same across the US.US price

Middle of rangeHalfway between low and high.$6,000

How we calculate this

Prices are for the United States in 2026 from published cost guides, checked September 2026. This is an estimate, not a quote.

Middle $6,000$4,800 to $7,200

What Filevine costs

Solo and small firms	About $80 to $120 per user a month.
Mid size firms	About $100 to $200 per user a month.
Large firms	Custom quotes.
Onboarding	About $1,000 to $10,000 or more, one time.
Contract	Yearly contracts are standard.

What pushes a quote up

Users	The price is per user, per month.
Modules	Billing, document tools and AI add to the rate.
Data move	Moving old case files raises the onboarding fee.
Firm size	Large firms get custom pricing.
Term	Yearly contracts are the norm.

The onboarding fee depends on your old data

The one time onboarding fee is where Filevine quotes vary most, from about $1,000 to $10,000 or more. The biggest driver is how much case data you bring with you, and how messy it is. A firm moving years of files from another system pays far more than a new firm starting clean.

So before the call, count your open cases and decide what old data you really need to move. Closed cases can often stay archived where they are. Moving less data is the simplest way to cut the setup bill.

Why you have to ask

Like most software sold by a sales team, Filevine keeps its pricing off the website. Every quote is custom, and the gap between a small deal and a large one is wide. We built the ranges here from reported deals so you have a number before the first call.

Because the bill is per user, per month, the quote grows with every seat you add. Count the seats you will really use before the call.

How to judge the quote in your hand

Ask for the onboarding fee as its own line, with what it covers.
Ask for the all in number: licence, setup, training and support for year one.
Ask what renewal looks like in year two and three, in writing.
Get a second quote from a rival and say so on the call.
Buy at quarter end, when reps chase targets.
Cut seats and modules you will not use in the first 90 days.

Ways to pay less

Move only open cases at first. Archive the rest.
Pay yearly if the discount is real, not just a rounding of the monthly price.
Start on the lowest tier and upgrade when you hit a wall.
Ask for the setup fee to be waived or split over the year.
Check the free trial or demo before you sign anything.

Before you decide

Filevine suits firms that handle many similar cases, such as personal injury, where templates and deadlines repeat. A firm with a few large, one off matters may not use enough of it to justify the price.

Ask for a trial on real cases, not a demo on sample data. Watch how long it takes your team to open a new matter, draft a letter and check a deadline. Those small steps add up across a year.

One more thing: ask how pricing changes as you add staff mid year. Per user pricing means every new hire raises the bill, so know the rate before you grow.

A last check before you sign: ask who owns your data if you leave, and how you get it out. Case files, notes and deadlines are the core of a law practice. Ask for a sample export during the trial and open it yourself, so you know a move later would take days, not months.